Domestic flight notification form user guide
Example of Domestic Flight Notification Form
Item 7 – Aircraft identification
Enter: aircraft registration/flight number. ZZZZ and TBA cannot be accepted.
For VH-registered aircraft, enter the three letters after the prefix only, for example: VH-ZFR enter ZFR.
For flight numbers, and other approved callsigns, enter a mixture of figures and letters not exceeding seven characters, for example: QF 611.
One callsign per flight notification.
Item 8 (a) – Flight rules
|I||Instrument Flight Rules (IFR)|
|V||Visual Flight Rules (VFR)|
|Y||IFR then one or more changes of flight rules|
|Z||VFR then one or more changes of flight rules|
If Y or Z is circled, an entry in Item 15 must specify where the change of flight rules will occur, for example: YBAF VFR.
Type of flight
|S||scheduled air service|
|N||non-scheduled air service|
Item 9 – Number of aircraft
Enter:number of aircraft where there is more than one, otherwise leave blank.
Enter: aircraft type. Where more than one aircraft type is included in a formation, enter the type of the lowest-performance aircraft. Additional details regarding the formation must be inserted at Item 18.
Use the two or four-letter ICAO-approved aircraft type abbreviations.
Go to www.icao.int/publications/DOC8643/Pages/default.aspx for an extensive list of aircraft type abbreviations.
For aircraft type abbreviations not approved by ICAO, enter ZZZZ and specify the type of aircraft in Item 18 (b) preceded by TYP/.
Wake turbulence category
|H||heavy aircraft 136,000 kg MTOW or more|
|M||medium aircraft between 7000 and 136,000 kg MTOW|
|L||light aircraft 7000 kg MTOW or less|
Item 10 – Nav/com equipment
Circle to indicate the presence of serviceable equipment that the pilot is qualified to use:
|N||no COM/NAV/approach aid equipment for the route to be flown, or the equipment is unserviceable||J7||CPDLC FANS 1/A SATCOM (Iridium)|
|S||standard COM/NAV/approach aid equipment of VHF/ILS/VOR||K||MLS|
|A||GBAS Landing System||L||ILS|
|B||LPV (APV with SBAS)||M1||ATC RTF SATCOM (INMARSAT)|
|C||LORAN C||M2||ATC RTF (MTSAT)|
|D||DME||M3||ATC RTF (Iridium)|
|E1||FMC WPR ACARS||O||VOR|
|E2||D-FIS ACARS||P1||CPDLC RCP 400|
|E3||PDC ACARS||P2||CPDLC RCP 240|
|F||ADF||P3||SATVOICE RCP 400|
|G||GNSS||P1-P9||Reserved for RCP|
|H||HF RTF||R||PBN Approved|
|J1||CPDLC ATN VDL Mode 2||U||UHF RTF|
|J2||CPDLC FANS 1/A HFDL||V||VHF RTF|
|J3||CPDLC FANS 1/A VDL Mode A||W||RVSM Approved (except STATE formation flights)|
|J4||CPDLC FANS 1/A VDL Mode 2||X||MNPS|
|J5||CPDLC FANS 1/A SATCOM (INMARSAT)||Y||VHF with 8.33 kHz channel spacing capability|
|J6||CPDLC FANS 1/A SATCOM (MTSAT)||Z||other equipment|
- If the letter Z is used, specify the other equipment carried or other capabilities in Item 18, (preceded by COM/, NAV/ and/or DAT/, as appropriate).
- If the letter R is used, specify the performance-based navigation levels that can be met in Item 18 following the indicator PBN/.
- The NAIPS interface does not currently support the use of P1, P2 and P3. Operators may only have to declare the RCP capability for flights that will operate in airspace administrated by States that require it.
Enter ‘G’ (GNSS) and ‘R’ (PBN capability) in Item 10 for aircraft equipped with a GNSS enabled area navigation system with additional entries as appropriate. The correlation between Item 10 and Item 18 entries for common PBN approvals is summarised below:
|PBN Capability||Item 10||Item 18|
|GR and I (if
|RNP APCH with
|RNP AR APCH
For the majority of Australian IFR operations the appropriate field 10 navigation entries will be:
|S||Standard COM/NAV/Approach Aid combination
of VHF/VOR/ILS, and
|R||PBN capable, and|
|Z||other equipment or capabilities (required to
enable nomination of NAV/RNP2 in Item 18.
N Nil, or
Aircraft with ADS-B capability:
Enter: up to two ADS-B codes: either ‘L’ or ‘E’ and ‘B1’ or ‘B2’.
|L||SSR Transponder Mode S, including aircraft
identification, pressure altitude, ADS-B Out and
enhanced surveillance capability.
|E||SSR Transponder Mode S, including aircraft
identification, pressure altitude and ADS-B Out
|B1||ADS-B “Out” capability using 1090MHz extended
|B2||ADS-B “Out” and “In” capability using 1090MHz
Enhanced surveillance capability is the ability of the aircraft to downlink aircraft derived data via a Mode S transponder.
Use the following table to determine the Field 10b entries for ADS-B transponder (use only one entry)
Mode S transponder with ADS-B
Field 10b entry
Aircraft without ADS-B capability
Enter one SSR code representing the highest level of non-ADS-B surveillance capability available (in order highest is H then S, I, P, X, C and A is lowest).
|H||SSR Transponder Mode S, including aircraft
identification, pressure altitude and enhanced
|S||SSR Transponder Mode S, including both
pressure altitude and aircraft identification
|I||SSR Transponder Mode S, including aircraft
identification, but no pressure altitude capability.
|P||SSR Transponder Mode S, including pressure
altitude, but no aircraft identification capability.
|X||SSR Transponder Mode S with neither aircraft
identification nor pressure altitude capability.
|C||SSR Transponder Mode C|
|A||SSR Transponder Mode A|
Enhanced surveillance capability is the ability of the aircraft to down-link aircraft derived data via a Mode S transponder.
Mode S transponder without ADS-B
Field 10b entry
|Mode S (non-ADS-B)||Aircraft ID||Pressure Altitude||Enhanced Surveillance|
Enter up to two ADS-C codes: ‘D1’ and/or ‘G1’
|D1||ADS-C with FANS 1/A capabilities|
|G1||ADS-C with ATN capabilities|
The RSP specification(s), if applicable, will be listed in Item 18 following the indicator SUR/. Operators may only have to declare the RSP capability for flights that will operate in airspace administered by State that require it.
Item 13 – Departure aerodrome
Item 16 – Destination aerodrome and total estimated elapsed time
– Alternate aerodrome
Enter: aerodrome abbreviation in four letters.
Enter the four-letter authorised abbreviation then, without a space, the total estimated elapsed time as four figures in hours and minutes, for example 0340. Include any aerial work delay noted as DLE in Item 18.
For aerodromes without an authorised abbreviation, enter ZZZZ. In Item 18 enter DEP/ (or as applicable DEST/, ALTN/) followed by either the:
- latitude and longitude of the aerodrome
- bearing and distance from a location with an authorised abbreviation
- first point of the route or
- marker radio beacon if the aircraft has not taken off from the aerodrome.
In item 18(a), enter the common name of the alternate location after RMK/.
For bearing and distance, enter the designator of the location followed by three figures in degrees magnetic followed by three figures in nautical miles, for example BN270120 is a position 270 degrees 120 nm, from Brisbane.
Use of authorised aerodrome abbreviations for mobile locations may be suspended by NOTAM when not in the normal location. Pilots must enter ZZZZ and provide location details when the aerodrome abbreviation is suspended.
Enter: total estimated elapsed time of the flight as four figures in hours and minutes, (for example 0340) and include any aerial work delay noted as DLE in Item 18.
AFIL (flight notification filed in the air) can be used instead of the departure aerodrome abbreviations when ATS services are only required for entry to, or to cross, controlled airspace. (Time of departure becomes an estimate for the point where the ATS service is to commence).
For a flight plan received from an aircraft in flight, the total estimated elapsed time is the estimated time from the first point of the route to which the flight plan applies to the termination point of the flight plan.
Estimated off blocks time
Enter: estimated off blocks time (EOBT), or an estimate for the point where the ATS service is to commence (applicable for use with AFIL –as referred to above in the departure aerodrome section), in four-figure UTC.
Enter an EOBT for every flight stage as hhmm. All flights must also include DOF/ followed by the date of flight as yymmdd at Item 18, even if the date of the flight is the current day. EOBT/DOF more than 120 hours (five days) in advanced of the time of notification cannot be accepted. A change of more than 30 minutes to a submitted EOBT should be advised to ATS or through NAIPS.
Time of departure
Enter: estimated time of departure (ETD) in four-figure UTC, or an estimate for the point where the ATS service is to commence (applicable for use with AFIL— as referred to above in the departure aerodrome section).
Enter: ETDs of more than seven days from the time of notification cannot be accepted. A change of more than 30 minutes to a submitted ETD should be advised to ATS or through NAIPS.
Item 15 – Cruising speed
Enter: TAS in knots or mach number.
N then enter zero and three figures for knots, for example 0180;
M then enter zero and two figures for mach number to the nearest hundredth of a unit, for example 082.
Enter: first planned cruising level.
A followed by three figures to indicate altitude in hundreds of feet up to and
including 10,000 ft. For example, A085 or
F followed by three figures to indicate flight levels above 10,000 ft. For example, FL350.
Item 15 – Route
Enter: details of the planned route, change of level, flight rules and cruise climb.
Requirements for locations/waypoints
For an aerodrome, use the authorised abbreviation, for example YMBL for Marble Bar. For a navaid identifier, use the published two or three-letter abbreviation, for example KSC for Kingscote NDB.
For a latitude and longitude identification, use degrees and minutes in an eleven- character group, for example: 2730S15327E.
For a waypoint use assigned designator, for example: CANTY.
For bearing and distance, enter the designator of the location followed by three figures in degrees magnetic followed by three figures in nautical miles. For example: BN270120 is a position 120 nm, 270 degrees from Brisbane.
Requirements for route
For the ATS route designator, enter the published chart designator, for example B456, H62.
Route details must start with DCT (direct) to indicate the flight is planned to track from the departure aerodrome (for example YSCB for Canberra), to the first en route point, then from the last en route point to the destination (for example YSSY for Sydney), for example: DCT CB SY DCT.
When planning to track direct from the departure aerodrome to the destination aerodrome,that is, without the use of navigational aids, enter DCT only.
When operating outside a designated ATS route, enter DCT followed by a significant point, for example: DCT PH CKL BIU PH DCT or DCT 1239S14325E 1300S14335E DCT.
When operating in a designated ATS route, enter the name of the location where the route is joined followed by the route designator, for example, on a flight departing Ceduna for Griffith via the route designators J149 and B469 enter DCT CD J149 WHA B469 GTH DCT in Item 15.
On survey work in a block or airspace, enter DCT followed by significant points to the survey area, included the point of commencement of survey, then the point of exit from the survey area and the significant points to the destination, for example: DCT BN KCY GAY YGYM MC BN DCT.
When planning to conduct survey work, a map of the survey area must be provided to ATS with the flight notification.
When planning survey work, write in Item 18(b) the expected delay (DLA) at the commencement of survey, for example: DLA/GAY 0130 indicates a delay at Gayndah for 90 minutes.
A designated route begins and ends at the navaid except where the departure or destination is not serviced by a navaid.
Pilots should refer to AIP ENR 1.1 para 5 ‘Air route specifications’ and AIP ENR 1.1 para 4
Requirements for change of speed/level
Enter: the significant point where the change will occur, followed by an oblique stroke, the cruise speed and the level, for example AY/N0130A080. Both cruise speed and level must be entered even if only one has changed.
Requirements for change of flight rules
Enter: details of a change to flight rules following the for change entry in Items 8 of Y or Z.
Enter: the location where the change will occur followed by a space and VFR or IFR, for example: YBAF VFR.
Can accompany change in level, for example ROM/N018A090 IFR.
Requirements for cruise climb/block level reservation
- the letter C followed by an oblique stroke, the point at which the cruise climb or reservation is planned to start, an oblique stroke, the speed to be maintained during the cruise climb or reservation; and
- the two levels defining the layer to be occupied during the cruise climb or block reservation; or
- one level and the word PLUS
For example C/FERET/N0380F370F390 or C/FERET/N0380F370PLUS
Enter: other information such as navaid training, block surveys and other plain language remarks of significance. Note that ACARS and TCAS or ACAS are not required to be included in the flight notification. Enter information in the sequence shown below:
STS/ Use for special aircraft handling, followed by one or more of the indicators set out in AIP ENR 1.10 – 21 Appendix 2 (Item 18) (STS/), separated by a space, for example: STS/MEDEVAC NONRVSM.
PBN/ Followed by RNAV and/or RNP capabilities. For more details, see AIP ENR 1.10 – 22 Appendix 2 (Item 18) (PBN/).
COM/ Followed by communication equipment or capabilities other than those listed for Item 10a. Use when Z has also been entered in Item 10a, for example: COM/HF3452.
DAT/ Followed by data applications or capabilities not specified in Item 10a. Use when Z has also been entered in Item 10a.
SUR/ Followed by surveillance applications or capabilities not specified in 10b.
DEP/ When ZZZZ has been entered in Item 13 followed by latitude and longitude or bearing and distance from a location with an authorised abbreviation, for example: DEP/BN090120.
DEST/ When ZZZZ has been entered in Item 16 followed by latitude and longitude or bearing and distance from a location with an authorised abbreviation, for example: DEST/2730S1532E.
DOF/ Followed by the full aircraft registration, for example: REG/VHZFR.
EET/ For international flights.
SEL/ Followed by the special code, for aircraft so equipped.
TYP/ When an approved aircraft type designator has not beed assigned and ZZZZ has been entered in Item 9, enter TYP/ followed by the aircraft type, for example: TYP/Echo Mk 1.
DLE/ Followed by the point where the aircraft will be operating and the estimated time in hours and minutes as a four figure group, for example: DLE/MDG0030 RMK/MDG NDB indicates that the aircraft will be delayed at Mudgee for 30 minutes training on the NDB.
OPR/ Followed by the name on operator.
ORGN/ Followed by the originator’s eight letter AFTN address or other appropriate contact details such as a contact phone number when submitting a SARTIME.
PER/ Followed by the aircraft performance category as described in AIP ENR 1.5 para 1.2, for example: PER/B.
ALTN/ When ZZZZ has been entered in Item 16 followed by latitude and longitude or bearing and distance from a location when an approved abbreviation, for example: ALTN/2700S25320E.
RMK/ When any other plain language remarks are required or deemed necessary. Where applicable, followed by one or more of the indicators set out in AIP ENR 1.10 Appendix 2 (Item 18) (RMK/).
Item 19 – Supplementary information
Enter: additional information relevant to the flight for search and rescue purposes (optional).
Fuel endurance to be entered for each stage of flight in hours and minutes after E/, for example: 0430 hours.
Aircraft colour and markings
Used to record predominant colour and significant markings of the aircraft.
Circle as follows:
P First aid
D Emergency rations
E ELT 406 MHz
Enter: number of dinghies carried, the total capacity of all dinghies and colour.
Persons on board
- the total number carried for each flight;
- TBN if the number is to be advised after time of filing flight notification.
Provided for any additional survival equipment carried.
Enter: additional capabilities of life jackets and ELT beacon transmit frequencies as relevant:
U UHF radio on 243.0 MHz
V VHF radio on 121.5 MHz
Pilot in command
The pilot in command should include telephone, mobile and fax numbers, and company name.